Note: If you wish to register for a trip, please read and understand the following Terms and Conditions.

Medical Insurance (covering aircraft evacuation) is mandatory on all Cycleventures trips. Medical and evacuation expenses will be the responsibility of the participant. Trip participants are responsible for purchasing medical insurance.

Travel insurance will cover you if you cancel your trip. Purchasing travel insurance is strongly advised to avoid unfortunate loss of funds due to an emergency or illness of the participant or a traveling companion, or illness or death of an immediate family member of either the participant or their traveling companion.

 For North American clients, Cycleventures’ recommends RBC Insurance and specifically the “Deluxe Package” coverage, which is the most comprehensive. This package offers these insurances:

• Emergency Medical Insurance: unlimited amount
  
• Cancellation and Interruption: Before Departure: For the amount for which you are insured. After Departure: unlimited
  
• Subsistence Allowance: $3000
  
• Flight Accident: $100,000
  
• Travel Accident: $50,000
  
• Baggage & Personal Effects: Loss or Damage: $1,000. Delay: $400

RBC Insurance can be contacted at: www.rbctravelprotection.com or Toll Free at: 1-866-896-5702

For international clients, contact World Wide Travel Insurance Services Ltd.: www.worldwideinsure.com.

All cancellations have to be made in writing and sent by mail, fax or email to Cycleventures. Cancellation assessments will be calculated on the day Cycleventures receives your notification. If canceling the following policy will apply:

• 90+ days prior to your trip: Cancellation charge of $100.00 CAD
  
• 46-90 days prior to your trip: Cancellation charge of $550.00 CAD
  
• 0-45 days prior to your trip: Cancellation charge of 100% of the total cost of the trip

Please note that any payments made to an airline on your behalf may not be recoverable and will be subject to the airlines cancellation policies. No refunds will be made for a cancellation during the course of the tour, nor for unused portions of the trip.

Cycleventures reserves the right to cancel a trip if the minimum number of clients for a trip is not fulfilled. In such a case, refund of payments received by Cycleventures shall be returned in full and we will give you a $400 credit towards a Cycleventures trip during the same or following year. Please note that once trips are scheduled, cancellations by us are extremely rare. Cycleventures cannot assume responsibility for any loss incurred on account of non-refundable air tickets. Please contact Cycleventures prior to purchasing your flight as to confirm that the required number of participants have signed up for your trip.

Each participant is responsible for booking their own flight to the city where the trip begins. We can recommend a travel agency if needed. For all trips, we will set a meeting place and time at the airport on Day 1 of your trip. If you wish to stay longer, or arrive earlier, please notify Cycleventures so that we can help you to arrange your travels. Please contact us before you book your flight to confirm that the trip has enough participants to run the trip.

All hotels are at least two-star or three-star with private facilities in each room. Prices stated are based on double occupancy. Single supplement rates are available. A continental or buffet breakfast is provided each morning and anywhere from 60 to 80% of the dinners. Some evening meals are left open so you can choose a local restaurant.

Participants should be healthy and active before participating in a Cycleventures trip. It is vital that persons with medical problems make them known to us well before departure. Hospital facilities for serious problems can be difficult to source and evacuation can be prolonged, difficult and expensive. Cycleventures assumes no liability regarding provision of medical care.

Trip participants have a certain responsibility to Cycleventures and other trip participants. Trip participants are responsible for: understanding the conditions implied in the Trip Itinerary, selecting a trip that is appropriate to their interests and abilities, preparing for the trip accordingly and having the proper bike and equipment needed for the selected trip. A participant may be asked to leave a trip if the leader feels that the person’s continued participation may prove detrimental to the individual or to the wellbeing and enjoyment of other guests.

• Expert leadership.
• Airport pick-up and drop-off
• Accommodations: Two or three star hotels or inns, based on double occupancy with private facilities unless otherwise stated
• Meals - Breakfasts and most dinners (60% - 80%). Special diet? Let us know
• Pre-trip Information package and detailed daily route descriptions and maps
• Land transportation - as stated in itinerary
• Support vehicle for luggage and assistance 
• Pre-departure briefing session
• Cocktail party and/or special features as indicated in the itinerary

• Airfare
• Travel and Medical Insurance
• Tipping for guides
• Bicycles, passport, lunches and some dinners as indicated
• Items of a personal nature such as telephone charges and laundry
• Beverages including wine and beer
• Excess baggage charges
• Any expenses incurred by delays in public transportation (air, sea, rail and bus)
• Sightseeing fees unless included as a feature

Adults and accompanied youth. Group sizes can range from 10 to 24 persons.

Cycleventures provides 5% off land cost to former clients.